Invoicing
Draft, issue, and PDF invoices with VAT codes, currencies, and optional payment tracking. Credit notes when you need a clean reverse.
Cloud Companies
Built for freelancers and small companies who need clear documents, tidy expenses, VAT figures they can review, and optional UK payroll or mileage when enabled.
Issue professional invoices, capture spending, keep VAT totals ready for review, and switch on UK payroll or mileage when you need them — without a bloated accounting suite.
Draft, issue, and PDF invoices with VAT codes, currencies, and optional payment tracking. Credit notes when you need a clean reverse.
Upload receipts, record purchases, and keep a clear trail for month-end — so nothing lives only in your inbox.
Period VAT summaries, optional HMRC MTD connect, disconnect, and return submit when enabled for a VAT-registered company. Organised figures — not a claim of HMRC authorisation.
Optional modules for UK companies: staff AMAP mileage (create, edit, soft-void), PAYE pay runs with PDF payslips, and compliance document notes — internal records, not live RTI filing yet.
A short path from quote-ready draft to a document your customer can settle.
Add customers, invoice defaults, and bank details once. Logos and notes travel with every PDF.
Build line items, apply VAT, then issue. Issued documents stay immutable; credit notes handle corrections.
Optional payment status, statements, and email PDF when mail is configured for your workspace.
What Cloud Companies does today — and the limits that matter before you ask for an account.
Cloud Companies suits freelancers and small companies that need invoices, expense records, and VAT totals to review — without a full accounting suite. Optional UK payroll, compliance, and staff mileage modules are available when enabled. You can turn invoicing or expenses off for a payroll-focused workspace. It is not double-entry bookkeeping and not a Stripe-style card checkout.
There is no public self-signup. An administrator creates the company and your login. Use Contact if you need access and we will arrange setup.
Yes. Draft with line items, VAT codes, and currency; issue to lock the document; then download a PDF. Duplicate an issued or draft invoice into a new draft when you rebill. Optional email PDF needs mail configured on the workspace and the company “Email invoice PDFs” option on.
Issued invoices are not free-edited. Raise a credit note on its own CN series for a clean reverse. Soft-void is available when that fits your process; if you are VAT-registered, prefer a credit note so the audit trail stays clear.
Yes. Store name, address, VAT ID, and email; raise invoices from a customer; open a period statement (HTML or PDF) when you need who-owes-what for follow-up.
Add a purchase manually, or use Smart upload to classify a receipt and confirm. Attach or replace receipt files on the expense. VAT and payment method roll into the company VAT summary for return prep — not a full ledger.
Optionally. Enable “Track invoice payments” under Company settings → Invoice → Features for unpaid / partial / paid badges, payment entry, and overdue filters. Existing companies stay off until you turn it on. There is no built-in card payment gateway.
VAT summaries pull totals from invoices and expenses for the period you choose. For VAT-registered companies with MTD enabled, you can connect to HMRC, disconnect, and submit a VAT return with a period key when your workspace is set up for it. Fraud-prevention headers are still minimum viable. This is not a claim of HMRC software authorisation, and it does not replace official HMRC guidance.
Yes — under Expenses, for company staff (directors/employees) claiming UK HMRC Approved Mileage Allowance Payments (AMAP) on personally owned vehicles, using GBP rates. Create, edit, and soft-void journeys. UK companies only; not a per-customer travel diary or multi-country mileage engine.
UI and this public site: Spanish, English, Portuguese, German, and French. Invoice PDFs can use a document language separate from the language you work in.
Yes, when you are linked to more than one. Switch workspaces in the app; each company’s invoices, customers, and settings stay separate.
Contact on this site before you have a login; Contact us inside the app once signed in. In-app Help walks through the main day-to-day workflows.
For UK-based companies, optional Payroll and Compliance modules can be enabled in Company settings → Modules. Payroll covers employees, pay runs, and PDF payslips with PAYE/NI for internal records — not an HMRC RTI submission and not a substitute for official HMRC payroll software. Compliance covers identity, Right to Work notes, and employee documents. Auto-enrolment pensions and full statutory payments are not included yet.
Yes. A platform admin or company agent can turn Invoicing, Expenses, Payroll, and Compliance on or off under Company settings → Modules. Invoicing and Expenses default on but can be disabled. Payroll and Compliance are mainly for UK companies.
A director-focused personal Self Assessment workbook (salary from payroll, dividends, other income) is on our roadmap — not available in the app yet. It is planned as prepare-and-pack first, with HMRC export/API later. Use Contact if you want to discuss accounting-style prep for directors.